How to Make a Death Announcement

Besides grief, the death of a loved one, a friend, or a colleague comes with a period of difficulties. You have to attend to all the logistical aspects of the loss, including death announcement, memorial and, all other gatherings that need to take place.

Fundamentals of a Death Announcement

A death announcement refers to a brief and printed (often paid for) statement informing those concerned about your loved one’s demise. It can either be placed in your national or local newspaper or on social media. It includes the deceased name, date of birth, death date, and his/her image. It also has dates and moments of viewing, burial, and memorial service.

Phrases to announce a death

Sometimes, you may not have the right words to notify others of the demise. Here are some phrases you can use:

  • Died
  • Went to be at rest
  • Departed
  • Passed away
  • Finished the race
  • Went to be with the Lord
  • Was released from this life
  • Was taken

You can use any of these words through texts, a phone call, social media, or a chain of individuals.

Death Announcement Template

A death notice consists of:

  • Name
  • Passing on statement
  • Date of death
  • Funeral information ( could be a private funeral or a public funeral)

In the case of a public funeral, you should indicate the date, time, and location.

How to post a Death Announcement

There are no legal requirements to announce death. You can announce the death of your loved ones through:


It would be best to discuss with your funeral director how you would like the obituary to look like from the photo to the newspaper of your choice. However, before you submit your death announcement, you need to proofread to ensure there’re no errors since the paper will not rerun nor reimburse you. You can only pay for it again, so ensure you have more than a pair of eyes to go through it. Your funeral director may not know the accuracy of the information given to him; thus, he will type what you offer.

It depends on whether the funeral home includes the newspaper in their final bill when it comes to payment. If they do, you pay the fee to them. Otherwise, if the funeral home does not include the invoice in their final copy, you have no choice but to deal with the newspaper directly.

An announcement with a photo attached usually needs extra charges.

Remember, newspapers will charge per word. To cut your cost down, make sure you keep the death notice brief and straightforward by only highlighting the significant events. You only need a short paragraph of up to 5 sentences.

Death Announcements on Social Media

Most of the time, major life events often find their way to social media. This brings the controversy on whether it’s appropriate to announce your loved one’s death on Facebook.

Well, there is nothing wrong with this. Facebook has become universal to the point there’s no concern about sharing vital information on social media. However, you don’t want the deceased closest family members and friends finding out about his/her death on social media. While Facebook is a primary outlet for all sensitive information, including death events, you can only utilize it after notifying the most affected individuals through texts or phone calls.

The number of people who will check the Facebook announcement exceeds those who will read it in a newspaper. Besides, it is affordable and free.

Sample Template

[FIRST AND LAST NAME] passed away on [DATE], in [CITY]. There will be a memorial service at her home, followed by a funeral service at [DATE AND PLACE].

Announcing the Death of a Colleague

Sharing sad news requires skills and tact. If a colleague has passed on, consider the tone to use while addressing the situation. You can ask someone working closely with you to proofread your email before sending it. Make sure to set the standard for empathy and compassion. You can use subject lines, such as:

  • It is with great sadness.
  • Sad news

Death Announcement Email Sample Template

To: All employees

With great sadness, we announce the sudden demise of our colleague [FIRST AND LAST NAME] on [DATE]. [FIRST NAME] had been a great co-worker since her first day in our organization and will be missed dearly. Please remember her family through these challenging moments.

If you would like to attend her burial ceremony on [DATE], kindly talk to your immediate supervisor regarding the time off. If you feel overwhelmed by our dear colleague’s death, you can seek the help of a grief counselor who will be available onsite on [DATE].